System Comparison
Find the right scheduling system for your organization
AppointmentsEverywhere |
AppointmentsPRO Series |
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Networking/Infrastructure |
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| Hosted web-based service - no server or database required |  |
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| Windows-based software | |
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| Connects multiple sites or departments over the Internet | |
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| Connects multiple sites/departments via Citrix or WAN | |
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| Runs on a single PC | |
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| Runs with Firebird (provided) or MS-SQL databases | |
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Scheduling Features |
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| Drag and drop appointments | |
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| Flex scheduling
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| Pinning (add the schedule of a patient or resource to the grid) | |
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| Schedule patients at multiple sites | |
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| Schedule appointments with a rules database | |
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| Schedule multi-step procedures with one command | |
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| Schedule multi-visit protocols with one command | |
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| Multi-book up to 3 appointments in same time slot | |
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| Multi-book unlimited appointments in same time slot | |
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| Expand view of multi-booked appts on grid | |
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| "Find Appointment" logic for complex scheduling | |
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| Cut, copy, and paste appointments | |
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| One-click group scheduling | |
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| Assign unique time lengths for each procedure | |
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| Manage unlimited resource schedules | |
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| Book recurring appointments | |
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AppointmentsEverywhere |
AppointmentsPRO Series |
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Scheduling Parameters |
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| Block Times for non-patient activities | |
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| Hold time slots for specific appointment types | |
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| Hold time slots for specific appointment types | |
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| Schedule on a 24-hour wrap-around calendar | |
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Patient Data |
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| Quick Registration (no case data required) | |
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| Track required hours of treatment per day | |
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| Patient scheduling column | |
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| Track insurance-authorized visits remaining | |
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| Track authorized days/treatments/money remaining | |
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| Store multiple patient cases | |
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| Automated wait list | |
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Viewing |
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Multi- |
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PRO |
CS |
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| Shortcut list of recently scheduled patients/groups | |
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| "Pin" a resource to see its schedule on multiple tabs | |
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| "Pin" a patient to see his/her schedule on multiple tabs | |
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| Flex tab (On-the-fly "scratch pad" scheduling) | |
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| Schedule in multiple tabs simultaneously | |
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| Inpatient Demographics (Room, Wing, Unit, etc.) | |
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| View appointments at other locations | |
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| TV Mode (for screens in common areas) | |
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| See all of a patient's past/future appointments | |
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| Complete audit trail for each appointment | |
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| View/arrange multiple resources on the screen | |
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| Mouse-over appointments to see details | |
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| Unlimited colors for coding appointments | |
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| Daily, weekly, and monthly views | |
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AppointmentsEverywhere |
AppointmentsPRO Series |
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Workflow |
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Multi- |
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CS |
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| Scan/save paper documents in the program | |
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| Save PC files (JPG, PDF, etc.) to a patient or case | |
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| Notify practitioners automatically when a patient arrives | |
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| Text practitioners automatically when a patient arrives | |
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| Assign tasks to staff and monitor status/completion | |
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| Automatically assign task to renew a referral/authorization | |
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Reports |
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Multi- |
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CS |
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| Break down reports by organizational hierarchy | |
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| Run multiple reports at once | |
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| Print reminder letters, group reminders, mailing labels | |
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| Patient reports (new patients, activity, cases, etc.) | |
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| Resource reports (i.e. productivity, outcomes) | |
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| Group reports (list, member status) | |
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| Daily reports (check-ins, no-shows, cancels, etc.) | |
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| Authorization reports (appts w/out auth, remaining visits) | |
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| Statistical reports (visits, cancels, resource usage, etc.) | |
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| Referral reports (by physician, source, zip code) | |
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| List reports (diagnoses, insurance plans, procedures, etc.) | |
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| Recall/wait list reports (completed, status, etc.) | |
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| Patient financial reports (payments by date, etc.) | |
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| System administrator reports (security, users, etc.) | |
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| Charting reports (discharges, missing charts, etc.) | |
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| Billing reports (unbilled, pre-bills, etc.) | |
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| Trend reports (new patients, discharges, etc.) | |
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| Collections reports (co-pay, insurance, etc.) | |
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| Track reasons for all cancels and no-shows | |
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| Break down reports by department/location | |
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AppointmentsEverywhere |
AppointmentsPRO Series |
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Security/User Configurations |
Single- |
Multi- |
Enter- |
PRO |
CS |
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| Map the program to match your organizational hierarchy | |
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| Medi-Cal Compliance | |
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| HIPAA Compliance | |
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| Set unique time slot lengths for each resource | |
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| Individual user logins with variable access rights | |
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| Create an unlimited number user security profiles | |
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| Customized data access (edit/read-only/no access) | |
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| Designate unlimited resource types | |
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| Each user can create a custom schedule view | |
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| Create daily/weekly/monthly templates for a resource | |
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| Define custom labels for many fields | |
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| Select custom client information in appointment cells | |
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Optional Features |
Single- |
Multi- |
Enter- |
PRO |
CS |
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| Web-based patient portal | |
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| Automated text reminders to patients, practitioners | |
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| Automated telephone appointment reminders | |
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| Automated email appointment reminders | |
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| HL7 Interface for HIM/HIS systems | |
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| Integrates with popular EMR/documentation systems | |
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| Integrates with many popular billing solutions | |
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| Supports web-based/printed home exercise systems | |
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