TEMPE, AZ — SpectraSoft, Inc. has just introduced its PT Revenue Enhancement Suite™ for rehab practices. The new fully integrated suite of tools is uniquely focused on profitability and patient care. Highlighting the suite is SpectraSoft’s Visual Practice Analytics,™ which gives practice owners detailed metrics on the state of their practice in real time. The PT Revenue Enhancement Suite includes software and services for:

• Patient Intake
• Scheduling
• Documentation
• Billing
• Outcomes Submission & Analysis
• Reminder Calls & Emails
• Paperless Document Management
• Practice Analytics

The integrated system creates a closed loop throughout the patient flow process –- from initial intake through practice analysis -– that prevents revenue from “falling through the cracks.” The Suite’s design ensures that every scheduled visit is documented, every teatment is billed and every no-show is rescheduled. Because all functions share the same data, documentation always matches the billing, staff members spend less time re-entering data and patients receive better care.

SpectraSoft’s Visual Practice Analytics draws data from throughout the practice and presents it to practice owners in compelling dashboards, scorecards and graphs. The system’s Key Performance Indicators were developed by leading practice management experts to give decision makers not only a history of past performance but a clear vision of where the practice is headed and how present actions will affect future results.

“PT practices are getting squeezed in all directions and this Suite is designed specifically to help owners respond and adapt to this changing landscape,” says Steve Petrie, CEO of SpectraSoft. “In particular, Visual Practice Analytics gives practice owners decision-making technology that until recently was only available to Fortune 500 companies. The dashboards and scorecards make the state of practice completely transparent.”

To find out more about SpectraSoft’s new PT Revenue Enhancement Suite, contact SpectraSoft: 1-800-889-0450 / www.spectrasoft.com.

About SpectraSoft, Inc.
For 14 years, SpectraSoft has simplified scheduling, documentation, billing and practice management for rehab clinics and hospitals. The company has over 4,000 installations nationwide and was one of the first software makers to focus specifically on the needs of rehab professionals. Founded in 1993, SpectraSoft is located in Tempe, Arizona.

TEMPE, AZ — SpectraSoft, Inc. and The Rehab Documentation Company, LLC (ReDoc) are partnering to create a best-of-breed suite for physical therapy practices. Under the arrangement, SpectraSoft’s highly acclaimed AppointmentsPRO scheduling software will integrate seamlessly with ReDoc documentation software. This will eliminate time-consuming, repetitive data entry and streamline workflow for both therapists and the front desk staff of the practice.

While several companies offer low-end, integrated “software suites” for rehab, AppointmentsPRO and ReDoc remain the best-selling and most powerful scheduling and documentation systems in rehab. In fact the two systems have worked together for a number of years; however this new agreement cements the relationship and gives users of the two systems unique long-term assurance at a time when the PT software landscape is changing rapidly.

“This new agreement gives rehab practices the leading scheduling and documentation solutions on the market – in one perfectly integrated solution.” said SpectraSoft CEO Steve Petrie. “The partnership also allows both companies to focus on creating new solutions for rehab at a time when the industry desperately needs fresh thinking. You will soon see some revolutionary solutions to PT practice management and analysis coming from SpectraSoft, thanks in part to this agreement.”

Gerry Stone, president of The Rehab Documentation Company, echoed similar sentiments: ” With all the challenges therapists face – from insurance requirements to federal mandates and growing competition — enhancing and evolving our documentation system is a full-time job. Now practice owners can rest assured that ReDoc will remain the most innovative documentation solution on the market.”

As part of the deal, SpectraSoft’s AppointmentsPRO will be the preferred scheduling system for all new ReDoc installations. To find out more about the new AppointmentsPRO-ReDoc integration, contact SpectraSoft directly:

About SpectraSoft, Inc.
For 14 years, SpectraSoft has simplified scheduling, documentation, billing and practice management for rehab clinics and hospitals. The company has over 4,000 installations nationwide and was one of the first software makers to focus specifically on the needs of rehab professionals. Founded in 1993, SpectraSoft is located in Tempe, Arizona.

About The Rehab Documentation Company, Inc.
ReDoc is the leader in point-of-care documentation software for physical, occupational and speech rehabilitation. Headquartered in Nashville, ReDoc is a therapist owned and operated company with a mission to develop information technology tools that specifically meet the point-of-care workflow needs of rehabilitation professionals.

Staffcare provides counseling to employees of the City of Birmingham, UK (the largest City Authority in Europe, with over 60,000 employees). BY improving efficiency, eliminating the need for outsourcing and reducing no-shows, The company reports that it now saves £100,000 (about $250,000) a year by using SpectraSoft’s AppointmentsPRO. The details are in this letter from the Clinical Manager at Staffcare…

I have deployed AppointmentsPRO within this very busy Workplace Counseling service since January 2005. Prior to the introduction of this system, tills service was struggling to contain the demands placed upon it whilst also complying, with its Service Level Agreement with the employer.

In the year immediately before the deployment of AppointmentsPRO, we spent a further £100,000 on external therapists in order to ensure compliance with our Service Level Agreement. Within the first six months of using AppointmentsPRO, the demand upon the service grew exponentially, yet we were able lo schedule our time so efficiently that we made no call upon external therapists. Thus AppointmentsPRO quickly paid for itself and saved the service a very significant amount of money whilst also responding to increasing demand.

The cost savings have continued with the deployment of the text message reminder system. This has taken our DNA (Did Not Attend) rate from 16% to under 7%. The system is excellent at helping us prevent wasted and costly therapist time.

The reporting structures within AppointmentsPRO are excellent. They easily adapt to the unique nature of our service, helping us to provide highly accurate and relevant data to this very large Organisation. Through those reporting structures, I can demonstrate to the Organisation exactly what it is that it is purchasing, how the money is spent and where the added value lies for the Organisation.

At a clinical level, it provides accurate memory of a client’s history and journey through the service. It can carry the memory of clinical action, without the therapist or administration being burdened with having to hold large amounts of data in mind. It facilitates easy handover of the administrative function, thus enabling support staff to be interchangeable. No one member of the admin team, therefore, feels solely responsible for the continuity of service.

The therapists have now come to rely upon AppointmentsPRO, seeing it as a valuable tool that enables them to function competently in this highly demanding environment. No one now could conceive of functioning without the support of AppointmentsPRO.

The service from SpectraSoft’s support staff is excellent. It is always helpful, clearly very competent at a technical level, and yet always translated sympathetically to enable the less technically minded to understand what’s happening. I am always struck by their enthusiasm for any project that I have in mind, and they will engage to help me think about the creative application of AppointmentsPRO to the development of service provision and excellence.

Dr. Hadyn Williams
Clinical Manager

About SpectraSoft

SpectraSoft, Inc. is a leader in simplifying complex appointment scheduling tasks for health care facilities, hospitals, businesses and government agencies. SpectraSoft appointment scheduling products include AppointmentsPRO for single clinics or departments; AppointmentsCS for multi-department or multi-clinic installations; and AppointmentsES for advanced scheduling in hospitals and large enterprise venues. Founded in 1993, SpectraSoft is located in Tempe, Arizona. For more information visit www.spectrasoft.com, send inquiries to info@ssoft.com or call 1-800-889-0450.

TEMPE, AZ — SpectraSoft, Inc. has announced that its new AppointmentsPRO 10 medical appointment scheduling software fully supports the new Microsoft Windows Vista operating system and has met Microsoft’s requirements for its “Works with Windows Vista” designation.

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TEMPE, AZ — SpectraSoft has announced the release of the latest version of its highly acclaimed AppointmentsPRO front office software. Long considered the gold standard of scheduling software, this new version of AppointmentsPRO introduces new approaches to workflow management and the paperless practice.

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