Maximize your revenue with a scheduling system built for physical therapy
A simple right-click is all it takes to make an appointment, reschedule and more. Plus, you can easily drag-and-drop any appointment to make changes quickly. Automatic color-coding of each appointment lets you see at a glance how your day looks.
Book complex visits instantly
You can book recurring visits with multiple therapists instantly, even when the same days and times are not always available. Simply enter the clinicians and number of visits, and SpectraSoft does the rest.
Reduce common scheduling errors
SpectraSoft helps your hectic front desk run smoother. The intake screen makes sure you collect vital insurance and contact information for every new patient. The check-in screen reminds you to collect every co-pay. A wait list automatically helps you replace cancelled appointments. No-show patients stay on the screen until they are rescheduled. Pop-up alerts remind you of special concerns — such as a patient that needs to bring in an insurance card.
SpectraSoft can manage multiple authorizations for a case and decrement each visit against the correct authorization. (You can also track authorizations by charges instead of visits.) By watching authorizations at the front desk, you can act faster and gain the patient’s cooperation when a renewal is needed.
Automate your reminders
You can send automated text reminders, phone reminders andor email reminders to every scheduled patient. With this optional
Discover how SpectraSoft can streamline your practice.
service, you know every patient has been contacted, even on busy days when your staff didn’t have time to make calls. Text messaging in particular is now an effective way to prevent no-shows.
Enhance patient satisfaction
with an online patient portal
The optional patient portal can link right from your website and makes it easy for patients to request a first visit, especially on evenings or weekends when your office may be closed.
Detailed reporting helps you make
smart management decisions
Vital information about referral sources is always at your fingertips. You can instantly see how many referrals you are getting from each source — and how each source is trending over the past few months. You can also track new patients by zip code, to see where new patients are coming from and spot opportunities for new marketing efforts.
Avoid high startup costs
All of these scheduling features are now available in a browser-based scheduling system. That means you don’t have to install costly servers and networking, maintain expensive software or hassle with a long approval process. You enjoy free technical support, system updates and data backups — all for one low monthly rate.