The relationship between the two companies dates back to the 1980′s, when SpectraSoft CEO & Founder Steve Petrie worked at MediServe. The two companies have worked closely together ever since, and in recent years have shared the same building in Chandler, AZ.

As a Rehabilitation Software and Respiratory Software provider, MediServe brings new resources that will benefit all of SpectraSoft’s existing and future clients.  MediServe’s 25+ year history, their extensive research and development team, and their commitment to customer support will allow SpectraSoft to focus on its strength in medical scheduling with even greater vigor.

SpectraSoft’s product offerings remain the same and will continue to be supported.  Customer can contact the company at the same phone number: 1-800-889-0450.

On Monday, August 23rd, 2010, SpectraSoft moved into its new headquarters in Chandler, AZ. This state-of-the-art facility features many energy-saving green features in keeping with the company’s focus on innovation and efficiency.

We invite our customers and those interested in our scheduling technologies to visit when you are in the area. Please update your address book with the new SpectraSoft address:

SpectraSoft, Inc.
585 N. Juniper Dr., Suite 140
Chandler, AZ 85226
Ph: 1-800-889-0450 (same)
www.spectrasoft.com (same)

“We have used SpectraSoft’s Appointments scheduling software since 2004,” said Mark Bayha, Westarm Clinical Director.  “Their AppointmentsCS centralized version enables us to increase internal communication and patient satisfaction between our office locations.  We are excited to start utilizing DocuPRO to increase our efficiency and charge communication to the billing department.”

SpectraSoft, Inc. is the nation’s leading provider of scheduling software serving over 4,500 offices in North America and over 500 hospitals.  The company’s Appointments software includes document management capabilities, advanced procedure and protocol scheduling including the ability to centralize scheduling between multiple office locations. SpectraSoft’s clientele include community health organizations, hospital departments, single location and multi-office practices.

SpectraSoft, Inc. is located at 8240 S. Kyrene Road, Suite 109 Tempe, AZ 85284.  For more information about the company and software offerings please visit www.spectrasoft.com or call 1-800-889-0450.

“We are really looking forward to having over 300 of our employees using SpectraSoft’s scheduling software.  Our departments are anticipating Appointments ES will streamline communication between our different locations when recording member’s case information and scheduling,” said Scott Johnson, Chief Information Officer.  “We selected SpectraSoft after reviewing several software vendors because of the flexibility of the program and ease of use for our end users.”

SpectraSoft, Inc. is the nation’s leading provider of scheduling software serving over 4,500 offices in North America and over 500 hospitals.  The company’s Appointments software includes document management capabilities, advanced procedure and protocol scheduling including the ability to centralize scheduling between multiple office locations. SpectraSoft’s clientele include community health organizations, hospital departments, single location and multi-office practices.

SpectraSoft, Inc. is located at 8240 S. Kyrene Road, Suite 109 Tempe, AZ 85284.  For more information about the company and software offerings please visit www.spectrasoft.com or call 1-800-889-0450.

Related:

Community Care Scheduling Software
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Further complicating the mix are frequent cancellations that occur if the child is not feeling up to a visit or if there is a scheduling conflict at school or with another activity. Now scheduling software for autism is available from SpectraSoft, Inc. (Tempe, AZ).

Efficiency Begins with Visibility

Like most scheduling systems, SpectraSoft autism scheduler displays the schedule of each therapist on a grid, like a traditional appointment book. What makes it different is the ability to see the client’s schedule the same way, as a column on the grid. These columns not only display client appointments, but also note a client’s “not available times,” such as when they are at school or in other activities.

Scheduling staff can create custom views of the schedule on the fly, placing a client’s schedule alongside the schedules of the consultants working on the case. That way as cancellations occur throughout the week, Kirby can easily spot the best times to reschedule, when both the client and consultant are available.

Increased Productivity Leads to More Revenue

By rescheduling more of their cancellations and reducing staff down time, autism centers are raising productivity as much as 20%. This makes everyone happy. Therapists get paid for more of their scheduled hours; parents and children receive more of their scheduled services; and the treatment organization generates more revenue – especially important at a time when public funding for autism faces budget cuts and an uncertain future.

The scheduling system also provides an infinite number of color-coding options to add even greater visibility. Administrators can assign unique colors to quickly identify time spent directly with the client; indirect time spent on case management; school-funded visits; overlapping appointments with multiple consultants; client meetings and more.

Solid Documentation Ensures Payment, Reduces Audit Risk

The scheduling software also makes it easier to document cases. It keeps track of scheduled visits that are either completed or canceled and then prints reports of therapist hours worked, broken down by funding source.

The software can instantly display key stats such as:

• Funded hours for a client
• Actual hours delivered
• Hours cancelled and made up

This dramatically reduces time needed to file for reimbursement.

Therapists can also print time sheets that are signed by the parent after each visit. This thorough documentation comes in handy when funding sources call with questions or to review performance.

Accessibility to the Schedule Makes Everyone More Productive

A web-based version of SpectraSoft’s scheduling software allows case supervisors to keep track of where every therapists is working at any time – ideal for traveling therapists who may visit several classrooms and homes thoughout the day.

Better Information Improves Management

Another critical feature of the scheduler is the ability to track and analyze office activity.

If cancelled hours have not been made up for a particular client, the agency can follow up with the scheduler or consultant to improve the situation.

DocuPRO features branching-logic templates that allow therapists to check off items from pick lists to note measurements, observations, treatments and recommendations. This eliminates the time-consuming task of writing out every aspect of the patient encounter, although the system also allows for free-text entry anywhere in the chart. The selections and text are then converted into complete charts and summaries with full English sentences using language from the APTA guide to practice terminology.

Several new features added to DocuPRO 10 help therapists complete documentation even faster:

• Print reports directly to PDF. A PT practice can eliminate much of the time now spent printing and faxing summaries to physicians and insurance companies, as well as the cost of paper and filing space.
• Work anywhere — even away from the network. DocuPRO’s exclusive Sync feature lets a therapists take a notebook or tablet PC off the network to work on cases from home or on the road. New documentation is automatically added to the office network when the PC is reconnected.
• Save time charting by exception. DocuPRO’s Stored Value Templates cut charting time on common diagnoses where the treatment plan is nearly identical in most cases. For example, a therapist can save a completed template for a classic ankle sprain, then pull up that template in the future any time he treats a patient with an ankle sprain. All of the values are already entered, and the therapist simply enters any exceptions to the stored values.
• Generate home exercise plans in seconds. DocuPRO is available with a PhysioTools module — the world’s best-selling home exercise resource for physical therapy. A therapist simply clicks on a menu to select exercises to review and print for the patient.

The updated physical therapy documentation software also makes it easier to edit page headers to contain specific information helpful to the practice; therapists can create and share templates more easily as well.

For more information about DocuPRO, visit the DocuPRO home page or call 1-800-889-0450.

Connects multiple locations for a fraction of the cost of a software system

AppointmentsEverywhere brings together multiple locations under one centralized scheduling system without expensive servers, application delivery systems or wide area networks. Developed by the scheduling specialists at SpectraSoft, AppointmentsEverywhere leverages the same advanced processing logic found in the company’s industry-leading AppointmentsPRO scheduling software:

Quick to learn, easy to use

One mouse-click lets you make or edit appointments… mark appointment status… schedule groups… record payments… and much more.

Simplifies complex scheduling tasks

Powerful scheduling features make quick work of recurring appointments, multi-step procedures or multi-visit protocols, eliminating laborious hunt-and-peck scheduling.

Delivers detailed practice data to enhance decision-making

Over 100 reports cover nearly every aspect of management – referral patterns, new patient trends, no-shows and cancellations, resource utilization and much more.

“SpectraSoft has focused on the scheduling needs of clinical professionals for 15 years – longer than just about anyone in the software business,” says Steve Petrie, CEO of SpectraSoft. “That’s why I am excited to introduce AppointmentsEverywhere, which takes web scheduling to an entirely new level.”

To find out more about AppointmentsEverywhere clinical scheduling, contact SpectraSoft: 1-800-889-0450 / spectrasoft.com.